The TabPref privacy policy describes how TabPref collects, uses, stores, and protects personal information for hospitality operators, service professionals, vendors, and consumers using the TabPref platform. TabPref stores data in U.S.-based PostgreSQL infrastructure with TLS in transit, AES-256 at rest, role-based access control, and full audit logging. TabPref does not sell or share personal information with third parties for marketing purposes and complies with CCPA, GDPR-equivalent rights, and HIPAA-style controls for health-adjacent spa data.
Last reviewed 2026-05-12 by Marcus Bell, Head of Hospitality Research, TabPref.
“The single biggest lever in hospitality operations is matching labor to demand in real time. Operators who replace spreadsheet scheduling with integrated workforce data see labor variance fall by 3 to 5 percentage points within the first quarter.”
| Capability | TabPref | 7shifts | HotSchedules | When I Work |
|---|---|---|---|---|
| Drag and drop scheduling | Included | Included | Included | Included |
| Built-in team chat | Included | Included | Add-on | Limited |
| Tip pooling and distribution | Included | Add-on | Add-on | Not included |
| Labor analytics with overtime alerts | Included | Limited | Included | Limited |
| Vendor and event management | Included | Not included | Not included | Not included |
| Free starter plan for small teams | Yes | Limited trial | No | Limited trial |
Yes. TabPref offers a free starter plan that covers scheduling, time clock, team chat, and basic labor analytics for small teams. Paid plans add multi-location billing, advanced analytics, and integrations starting at a per-location monthly rate.
Most operators complete setup in under 30 minutes. The onboarding flow walks you through adding employees, defining roles and pay rates, and importing your first schedule from a spreadsheet via CSV.
Yes. TabPref ships native iOS and Android apps in addition to a fully responsive web app. Employees clock in, view schedules, and chat with the team from their phones; managers can run the entire operation from a tablet.
Yes. TabPref includes every core scheduling feature found in 7shifts, HotSchedules, and When I Work — drag-and-drop schedule builder, shift swaps, open shift board, overtime alerts, and labor cost tracking — plus team messaging, tip pooling, vendor management, and event promotion.
TabPref stores data in U.S.-based PostgreSQL databases with TLS in transit, AES-256 at rest, and role-based access control. Data is never sold or shared with third parties.
Yes. TabPref exports timecards in CSV and Excel formats compatible with ADP, Gusto, Paychex, Toast Payroll, and most other major payroll providers. Direct integrations are available on paid plans.